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University Libraries


Scope and Contents

Administrative Information

Detailed Description


Library Staff

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Addendum 1

Addendum 2

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University Libraries, 1900+ | Northern Illinois University

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Collection Overview

Title: University Libraries, 1900+

Predominant Dates:1950+

ID: RHC/UA/31/

Extent: 35.0 Linear Feet

Date Acquired: 00/00/1965

Scope and Contents of the Materials

There are three series in the University Libraries record group: administrative files, records documenting staff development and activities, and technical services materials.

The administrative records are strong in the period 1950 to the present and contain annual reports beginning with 1942.  Some files documenting the library's special collections area are also present.  Library Council records contain governance, personnel guidelines, hiring, tenure and related documents.  Staff Association files and staff publications document professional development and social activities, from the1960's to the present.  Automation projects, acquisitions lists and circulation statistics complete the collection.

More information on the history of the University Library may be found in other University record groups, especially in the Provost Office Records.

Collection Historical Note

Jacob Haish, a DeKalb barbed wire manufacturer, donated $10,000 to the newly created Northern Illinois State Normal School to establish a library in 1899.  Named for its benefactor, the Haish Library occupied the center area of the second floor of Altgeld Hall for the next fifty years.  Expansion during these years added stack storage and reading areas, but the post-World War II boom and the addition of graduate programs in 1951 necessitated the building of a new, larger library facility.

On December 10, 1952, Northern students and faculty moved the 85,000 volume collection into the Swen Parson Library across from Altgeld Hall.  Named in honor of a Northern mathematics professor, the new library was built to accommodate an enrollment of 2,500.  It proved adequate for only a few years and the University doubled the building's size with major north and south wing additions between 1960 and 1965.  By 1965 the book collection had grown to 225,000 volumes, three times what it had been fifteen years earlier.

Clyde C. Walton became Director of the University Libraries in 1967 when Bernadine Hanby (1942-1967) retired.  Shortly after his arrival, planning began for a new, much enlarged library building.  Further expansion of graduate programs, increased enrollments, and technological advance in the library field demanded a new physical plant, larger professional staff, and broader collection development.  Built at a cost of twelve million dollars, the new Founders Memorial Library was dedicated April 20, 1979.  It is named for the four DeKalb residents who brought the new Normal School to DeKalb in 1895: Jacob Haish, Joseph Farwell Glidden, Isaac Leonard Ellwood, and Clinton E. Rosette.

Located in the middle of the campus, it serves as the heart of the University's teaching and research missions.  Shortly after opening for public use, the Founders Library collection reached one million volumes. In 2005 it reached the two million volume milestone.

The Library had only two directors in a period of thirty-five years (1942-1977) but that changed dramatically when Clyde Walton left N.I.U. in 1977.  The next fifteen years brought eight different directors to the library.  Lester Smith served as Acting Director until Jean Major arrived in 1978.  After Major left in 1982 English Professor William Williams served as Acting Director for a year followed by Theodore F. Welch who resigned in 1988.  Provost Kendall Baker hired Steven Marquardt as Director in 1989, but he resigned after ten months and Dean Peggy Sullivan consented to fill in as Acting Director.  She served from 1990 until her retirement from NIU in 1992.  Anthropology Professor Ron Provencher then became Acting Director.  Arthur Young was selected to become permanent Director of the University Libraries in 1993.  On June 9, 1999 Art Young was named the first Dean of the University Libraries.  Following Young’s retirement on June 1, 2006, Mary Munroe, Associate Dean of the University Libraries served as Interim Dean through July 31, 2007.  She was followed as Interim Dean by Byron Anderson on August 1, 2007.  Patrick J. Dawson became Dean July 1, 2008.

Administrative Information

Repository: Northern Illinois University

Access Restrictions: There are no restrictions on access to the records.

Use Restrictions: Literary rights are dedicated to the public.

Acquisition Source: University Libraries

Acquisition Method: The University Archives acquired the University Library's records in several installments beginning in the mid-1960's and continues to add to the collection.

Box and Folder Listing

Browse by Series:

[Series I: Administration],
[Series II: Library Staff],
[Series III: Technical Services],
[Addendum 1],
[Addendum 2],

Series III: Technical Services
Box 23
Folder 1: Periodical Subscription List, 1902
Folder 2-4: Pamphlets, 1900-1941
Folder 5: Supplementary Readers, 1910-1918
Box 24
Volume 1: Bindery Records (1 volume), 1900-1913
Volume 2-6: Accession Records (5 volumes), 1897-1931
Box 25
Volume 1-5: Accession Records (5 volumes), 1931-1953
Folder 1: Accession Records (fiche), 1981
Box 26A
Volume 1-2: Circulation Statistics (2 volumes), 1931-1968
Folder 1-4: Library Planning Committee, (Clyde Walton, Chair), 1967-1971
Box 26B
Volume 1-4: A Program and Reviews of Plans for Expanded Library Facilities for N.I.U.; Library Planning and Building Consultants, Evanston, Illinois, Volumes 1-4, October 1968-March 1971
Box 26C
Volume 1: Estimate of Library Space Needs for 1980 at Northern Illinois University, Preliminary Report (1 volume), June 12, 1969
Volume 2: Program Statement, Phase 1, Northern Illinois University Library (1 volume), June 26, 1970
Folder 1: Possible Library Uses of the Parson Building, 1970
Folder 2: Recommendations Regarding Program Statement for Phase I, 1970
Folder 3: First Review of Drawings for Phase I, Main Library Building, 1970
Folder 4-7: Library Management and Building Consultants Correspondence, 1968-1971
Box 26D
Volume 1-3: Report of the University Library Facilities Planning Committee (3 volumes), 1987
Box 27
Folder 1: Swen Parson Library, Building Committee, 1961-1964
Folder 2: The Library 1965-1985, (Library Projections, 1965)
Folder 3: Report of the Committee of Librarians on Future Library Building Needs at N.I.U., March 1968
Folder 4: Moving Committee, 1975-1976
Folder 5-6: Hellmuth, Obata & Kassabaum Correspondence, 1968-1971
Folder 7: Square Footage for New Library Building, circa 1973
Folder 8: Comments on Reports of Internal Library Building Committee and Report of Library Consultants, 1969
Folder 9: Library Staff Projections, 1968
Folder 10: Xeroxed Articles for Library Planning Committee, 1966-1968
Folder 11: Phase I of New Library Building, 1970
Folder 12: Nelson Collection, 1973-1974
Folder 13: Waubonsee Community College, 1971-1972
Folder 14: Stormer Report (A Study of the Graduate Research Capabilities of  N.I.U. Libraries), 1978-1979
Folder 15: Security System, Book Detection System, 1977-1980
Folder 16: Annual Reports of Departments, 1981-1982
Folder 17: University Day, April 20, 1979
Folder 18-19: Library Faculty, Agendas, Minutes, Correspondence, 1970-1982
Folder 20: Provost, 1975-1979
Folder 21: Administrative Staff Meeting Minutes; Libraries Senate, Minutes, 1979-1983; 1984
Folder 22: Administrative Staff Memos, 1980-1982
Folder 23: Jean Major, Travel Expenses and Vacation Record, 1978-1982
Folder 24-27: Jean Major, Correspondence, 1978-1982
Folder 28: Bill Williams, Travel Expenses and Vacation Record, 1982-1983
Folder 29: Bill Williams, Correspondence, 1982
Box 28
Folder 1: Bill Williams, Correspondence, 1983
Folder 2-5: Library Council, Correspondence, 1975-1982
Folder 6: Educational Materials Center, 1953-1977, 1979
Folder 7: Complaints, 1977-1979
Folder 8: Graduate Dean Search, 1980
Folder 9: Reference Service Committee, 1976, 1978
Folder 10: Automated Library Circulation System (LCS), 1979
Folder 11: Willard Motley Collection, 1971-1978
Folder 12: LIBRIS, 1980
Folder 13: Mackinac Collection, 1976-1979
Folder 14: Library Hours, (1974-2003)
Folder 15: User Study, 1977, 1979
Folder 16: Serials, 1969-1979
Folder 17: Cataloging, 1968-1979
Folder 18: Acquisitions, 1970-1979
Folder 19: Music Library, 1969-1983
Folder 20: Microforms, 1974-1979
Folder 21a&b: Rare Books and Special Collections, (1969-2004), 2011-2012
Folder 22: Map Library, 1968, 1979, 1996
Folder 23: Psychology/Philosophy/Religion, 1978, 1982
Folder 24: Social Sciences and Professional Studies, 1976-1979
Folder 25: Sciences and Humanities, 1970-1979
Folder 26: Southeast Asia Collection, 1967-1986
Folder 27: Circulation, 1967-1979
Folder 28: Art, 1976, 1979
Folder 29: Reserves, 1967-1969, 1976-1977
Folder 30: Inter-Library Loan, 1973-1980
Folder 31: Government Publications and Earl Shumaker, (1960-2001)
Folder 32: General Reference, 1969-1979
Folder 33: Periodicals, 1974-1979, 1982
Folder 34: Periodicals Committee, 1974-1979
Folder 35: Budget, (1973-1985), Fiscal Year 1995
Folder 36: Lester Smith, Correspondence, 1974-1979
Folder 37: New Library Technical Equipment and Reading Chair, Correspondence, 1976
Box 29
Folder 1-2: Bid Specs, 1975-1977
Folder 3: New Library, Final Layout Problems, 1975-1976
Folder 4: General Education Library, Correspondence, Statistics and Closing, 1969-1980
Folder 5-8: CODSULI: Correspondence and Minutes, 1971-1982, 1990, 1992
Folder 9: CODSULI: Finances, 1974-1975
Folder 10: CODSULI: Veaner Report, 1973
Folder 11: CODSULI: Statewide Borrowers Card, 1971-1972
Folder 12: CODSULI: Illinois Education Consortium, 1973-1975
Folder 13: CODSULI: IBHE Grant Proposal, 1974-1977
Folder 14: CODSULI: Book Loss Task Force, 1974-1975
Folder 15: Committee on Closing the Union Card Catalog, 1978-1980
Folder 16a-b: Staff Development Committee, Correspondence and Minutes, 1980-1982, 1990-1992
Folder 17: Subcommittee on the Budget, 1979-1980
Folder 18: Library Emergencies Committee, 1968-1978
Folder 19: Library Instruction Committee, 1975-1980
Folder 20-23: Center for Research Libraries, Correspondence and Minutes, 1975-1982
Box 30
Folder 1: Regional History Center, 1967-1982
Folder 2: NEPR (New or Expanded Program Requests), 1972-1977
Folder 3: College of Education Dean Search, 1965-1967, 1979
Folder 4: American Society for 18th Century Studies, Midwest Meeting, October 1982
Folder 5: English Department, 1967-1971, 1977
Folder 6: University Architects, Phase I of Library, 1969-1971, 1974
Folder 7: Correspondence with Academic Units, 1967-1984
Box 31
Folder 1-2: IACRL (IBHE- Illinois Board of Higher Education), Director's Files, 1980-1982
Folder 3-5: Library Circulation System, Director's Files, 1982-1983
Folder 6-14: Restricted Director's Correspondence, 1983-1985
Box 32
Folder 1-33: Annual Reports of Departments, 1974/1975- 1979/1980
Box 33
Folder 1-7: Library Collection Reviews, 1981-1986,1989
Folder 8: Library Senate, Minutes, (1987-1991)
Box 34A
Folder 1: N.I.U. Library Staff, Policies and Correspondence, 1964-1965
Folder 2-3: Swen Franklin Parson Library Staff Association, 1967-1976
Folder 4: Staff Lounge, Issues and Concerns, (1967-1995)
Folder 5: N.I.U. Libraries Staff Association/Founders Library Association (FLA): Constitutions, 1977-1996
Folder 6: N.I.U. Libraries Staff Association/Founders Library Association (FLA): Correspondence; Cards and Flowers Sent, 1980-2001; (1992-1999)
Folder 7: N.I.U. Libraries Staff Association/Founders Library Association (FLA): Blood Drive Information, 1993-1998
Folder 8: N.I.U. Libraries Staff Association/Founders Library Association (FLA): Parties, Duties and Information, (1988-1996)
Folder 9: N.I.U. Libraries Staff Association/Founders Library Association (FLA): Flyers and Announcements, (1977-2008)
Folder 10-11: N.I.U. Libraries Staff Association/Founders Library Association (FLA): Minutes, Treasurer's Reports, 1977-1986
Box 34B
Folder 1-2: N.I.U. Libraries Staff Association/Founders Library Association (FLA): Minutes, (1987-1999)
Box 35
Folder 1: Library Circulation System (Library Computer System) Annual Report, 1984
Folder 2: Library Circulation System Manual, no date
Folder 3a-8e: Library Advisory Committee (Library Advisory Council (LAC)), Correspondence and Minutes, (1954-2005)
Folder 9: Ad Hoc Committee for Establishing an Operating Staff Advisory  Committee; and Library Operating Staff Advisory Committee (LOSAC)  Histories, 1983-1984
Folder 10: Library Operating Staff Advisory Committee (LOSAC)  Constitutions and Amendments, 1984-2006
Folder 11-18: Library Operating Staff Advisory Committee (LOSAC)  Minutes, Agendas, and Annual Reports, 1984-2011
Box 35A
Folder 1: LOSAC Minutes, Agendas, Correspondence, and Annual Reports, 2014-
Box 36
Folder 1: Founders Notes, 1995-
Folder 2-5: University Libraries Newsletter, November 1993-May 2009
Folder 6: University Libraries Newsletter, February 2010-October 2011
Box 37
Folder 1: Friends of NIU Libraries: Founders' Type, 1994-
Box 38
Folder 1: "An Assisted Self-Study of University Libraries Public Service Organization, Final Report", 1982
Folder 2-3b: Staff Announcements (Numbers 1-321), 1983-1994
Folder 4: Binding, 1976-1979
Folder 5: Serials Floor Planning Group, 1985
Folder 6: Serials Department, "Procedure Manual Parody", August 1974
Folder 7: Serials, PL 480 (English Language Program of Library of Congress), 1973-1986
Folder 8: Acquisitions Department: Procedure Manual, May 1984
Folder 9: Acquisitions Department: Argonne National Library Materials, Correspondence, 1978
Folder 10: Acquisitions Department: Private Presses, Correspondence, 1971-1975
Folder 11: Acquisitions Department: Blanket Order Approval Plans: French Language, 1970-1976
Folder 12: Acquisitions Department: Blanket Order Approval Plans: Able, 1966-1974
Folder 13: Acquisitions Department: Blanket Order Approval Plans: BLibrary Advisory Council (LAC)kwell North America, 1979-1992
Folder 14: Acquisitions Department: Blanket Order Approval Plans: CILA (Latin American), 1968-1974
Folder 15: Acquisitions Department: Blanket Order Approval Plans: Jain Book Agency, 1977-1981
Folder 16: Acquisitions Department: Blanket Order Approval Plans: Les Livres Etrangers (Russian Language), 1969-1982
Folder 17: Acquisitions Department: Blanket Order Approval Plans: Swets (Belgium, Denmark, Luxembourg, Netherlands), 1975
Folder 18: Serials in Illinois Libraries Online (SILO): Articles, 1986
Folder 19: Serials in Illinois Libraries Online (SILO): Photos, 1985
Folder 20: Serials in Illinois Libraries Online (SILO): Functions, October 1986
Folder 21: Serials in Illinois Libraries Online (SILO): Report by Elaine Rast, February 1984
Folder 22: Serials in Illinois Libraries Online (SILO): Brochures and Fact Sheets, 1983, 1985, 1986
Folder 23: Serials in Illinois Libraries Online (SILO): Quarterly Reports, 1985-1987
Folder 24: Serials in Illinois Libraries Online (SILO): "News from Headquarters", 1986-1987
Folder 25: Serials in Illinois Libraries Online (SILO): Audit Report, 1984
Folder 26: Serials in Illinois Libraries Online (SILO): Advisory Board Minutes, 1985-1987
Folder 27: Serials in Illinois Libraries Online (SILO): Advisory Board, Membership Lists, 1985-1987
Folder 28-30: Serials in Illinois Libraries Online (SILO): Grant Proposals, Phase II and Phase III, 1985-1987
Folder 31: Serials in Illinois Libraries Online (SILO): Correspondence, 1982-1987
Folder 32: Serials in Illinois Libraries Online (SILO): Norm Vogt meeting with Carroll Varner, Notes, 1986-1987
Folder 33: Serials in Illinois Libraries Online (SILO): Workshop Handouts, April 15, 1987
Folder 34: Serials in Illinois Libraries Online (SILO): Agreement Forms, 1985-1986
Folder 35: Serials in Illinois Libraries Online (SILO): Health Science Libraries, 1985-1986
Folder 36: Serials in Illinois Libraries Online (SILO): Law Libraries, 1985
Folder 37: Serials in Illinois Libraries Online (SILO): Special Libraries, circa 1985
Folder 38: Serials in Illinois Libraries Online (SILO): Theological Libraries, 1984-1985
Folder 39: Serials in Illinois Libraries Online (SILO): Participant Directories, 1985-1987
Folder 40: Serials in Illinois Libraries Online (SILO): Correspondence with Potential Participants, 1984-1985
Folder 41: Serials in Illinois Libraries Online (SILO): Profiling of Libraries and Library Systems, 1985-1986
Folder 42: Serials in Illinois Libraries Online (SILO): Instructions, circa 1986
Folder 43: Illinois Union List of Serials, Procedures for NIU Holdings, circa mid-1980's
Folder 44: Task Force on Reference & Research Services (Space Search), 1984
Folder 45: Science and Technology Floor Planning Group, 1985

Browse by Series:

[Series I: Administration],
[Series II: Library Staff],
[Series III: Technical Services],
[Addendum 1],
[Addendum 2],

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