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University Libraries


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Administrative Information

Detailed Description


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Addendum 1

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University Libraries, 1900+ | Northern Illinois University

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Collection Overview

Title: University Libraries, 1900+

Predominant Dates:1950+

ID: RHC/UA/31/

Extent: 35.0 Linear Feet

Date Acquired: 00/00/1965

Scope and Contents of the Materials

There are three series in the University Libraries record group: administrative files, records documenting staff development and activities, and technical services materials.

The administrative records are strong in the period 1950 to the present and contain annual reports beginning with 1942.  Some files documenting the library's special collections area are also present.  Library Council records contain governance, personnel guidelines, hiring, tenure and related documents.  Staff Association files and staff publications document professional development and social activities, from the1960's to the present.  Automation projects, acquisitions lists and circulation statistics complete the collection.

More information on the history of the University Library may be found in other University record groups, especially in the Provost Office Records.

Collection Historical Note

Jacob Haish, a DeKalb barbed wire manufacturer, donated $10,000 to the newly created Northern Illinois State Normal School to establish a library in 1899.  Named for its benefactor, the Haish Library occupied the center area of the second floor of Altgeld Hall for the next fifty years.  Expansion during these years added stack storage and reading areas, but the post-World War II boom and the addition of graduate programs in 1951 necessitated the building of a new, larger library facility.

On December 10, 1952, Northern students and faculty moved the 85,000 volume collection into the Swen Parson Library across from Altgeld Hall.  Named in honor of a Northern mathematics professor, the new library was built to accommodate an enrollment of 2,500.  It proved adequate for only a few years and the University doubled the building's size with major north and south wing additions between 1960 and 1965.  By 1965 the book collection had grown to 225,000 volumes, three times what it had been fifteen years earlier.

Clyde C. Walton became Director of the University Libraries in 1967 when Bernadine Hanby (1942-1967) retired.  Shortly after his arrival, planning began for a new, much enlarged library building.  Further expansion of graduate programs, increased enrollments, and technological advance in the library field demanded a new physical plant, larger professional staff, and broader collection development.  Built at a cost of twelve million dollars, the new Founders Memorial Library was dedicated April 20, 1979.  It is named for the four DeKalb residents who brought the new Normal School to DeKalb in 1895: Jacob Haish, Joseph Farwell Glidden, Isaac Leonard Ellwood, and Clinton E. Rosette.

Located in the middle of the campus, it serves as the heart of the University's teaching and research missions.  Shortly after opening for public use, the Founders Library collection reached one million volumes. In 2005 it reached the two million volume milestone.

The Library had only two directors in a period of thirty-five years (1942-1977) but that changed dramatically when Clyde Walton left N.I.U. in 1977.  The next fifteen years brought eight different directors to the library.  Lester Smith served as Acting Director until Jean Major arrived in 1978.  After Major left in 1982 English Professor William Williams served as Acting Director for a year followed by Theodore F. Welch who resigned in 1988.  Provost Kendall Baker hired Steven Marquardt as Director in 1989, but he resigned after ten months and Dean Peggy Sullivan consented to fill in as Acting Director.  She served from 1990 until her retirement from NIU in 1992.  Anthropology Professor Ron Provencher then became Acting Director.  Arthur Young was selected to become permanent Director of the University Libraries in 1993.  On June 9, 1999 Art Young was named the first Dean of the University Libraries.  Following Young’s retirement on June 1, 2006, Mary Munroe, Associate Dean of the University Libraries served as Interim Dean through July 31, 2007.  She was followed as Interim Dean by Byron Anderson on August 1, 2007.  Patrick J. Dawson became Dean July 1, 2008.

Administrative Information

Repository: Northern Illinois University

Access Restrictions: There are no restrictions on access to the records.

Use Restrictions: Literary rights are dedicated to the public.

Acquisition Source: University Libraries

Acquisition Method: The University Archives acquired the University Library's records in several installments beginning in the mid-1960's and continues to add to the collection.

Box and Folder Listing

Browse by Series:

[Series I: Administration],
[Series II: Library Staff],
[Series III: Technical Services],
[Addendum 1],
[Addendum 2],

Series I: Administration
Box 1
Folder 1-3: Accreditation Reports, 1952-1963
Box 2
Folder 1: Operating Procedures & By-laws, (1972-1981)
Folder 2: Histories of the Library, Press Clippings, (1900-2008)
Folder 3: Library Handbooks and Bookplates, (1921-1997)
Folder 4: Founders Dedication; Millionth Volume Celebration; 2 Millionth Volume, 1979; 1980; 2005
Box 3
Folder 1a-b: Library Council Memos, (1972-1995)
Folder 2-3: Library Council Minutes, 1971-1984, (1989-1998)
Folder 4: Operating Procedures, Personnel Guidelines, Correspondence, 1980- 1983
Folder 5: Operating Procedures, Personnel Guidelines, Governance Documents, 1982-1985
Folder 6: Policies & Procedures for University Library Faculty, Governance Documents, (1991-2005)
Folder 7: Library Representation on University Council, 1971-1973
Folder 8: Criteria for Retention, Promotion, Tenure, Evaluations, and Salary Increments, 1972-1974, 1985
Folder 9: Procedures for Preparation, Review, and Appeal of Evaluations, Salary Increments, Promotions, Tenure, and Non-Retention, 1971-1973, 1975
Folder 10: Evaluation Form and Process, (1972-1980)
Folder 11: Evaluation of Library Director, 1979, 1981
Folder 12: Personnel Committee, 1973-1976
Folder 13: Department Heads Meetings, Minutes, 1971-1978
Folder 14: Special Reports, 1967-1975
Folder 15: Assistant Director's Annual Reports, 1955-1971
Box 4-7: Annual Reports of the Librarian, 1942-1977
Box 8
Folder 1-4: Annual Reports, 1978-1982
Folder 5-6: Director's Reports, 1983-84, 1984-1986
Folder 7: Organizational Charts, (1984-2008)
Folder 8: Reorganization of the University Libraries, Charts and Other Information, January 2011
Box 9
Folder 1-4: University Library Policies, and Updates, (1984-2007)
Box 10-14: Annual Departmental Reports [see also Box 32], 1963/1964-1976/1977
Box 14
Folder 5: University Libraries Committee Book, (1984-2004)
Box 15A
Folder 1: NIU Common Press Imprints, 1970's
Volume 1-4: Scrapbooks, Photos, Slides (4 volumes), 1950's-1970's
Box 15B
Volume 1: Scrapbook of Swen Parson Moving-In Day and Dedication (1 volume), 1952
Volume 2: "In Search of Space" Documentation on John Cotton Dana Award (1 volume), 1987
Item 1: "In Search of Space" Citation, Poster, and Button, 1987
Box 15C
Folder 1: "In Search of Space" Documentation, 1987
Folder 2-3: "In Search of Space" Project, Correspondence and Agendas, 1985-1986
Folder 4: University Libraries Space Reorganization Newsletter, 1985-1986
Folder 5: "In Search of Space" Information Guide Series, #1-3, circa 1986
Folder 6: "In Search of Space" Notices and Articles from Northern Star, 1985-86
Box 16
Folder 1-2: Southeast Asia Collection, 1966-1972
Folder 3: Fouser Music Room: Orders, 1952
Folder 4: Fouser Music Room: Dedication and Anniversary Programs, 1954,1979
Folder 5: Fouser Music Room: Music Room Fund, 1954-1969
Folder 6: Fouser Music Room: Reports, 1959, 1961, 1975-1977
Folder 7: Fouser Music Room: Catalog, 1956
Folder 8: Fouser Music Room: Concert Programs, Radio Scripts, 1958-1963
Folder 9-11: Fouser Music Room: Correspondence, 1953-1970
Box 17
Folder 1: Fouser Music Room Handbook, revised, March 1969
Folder 2: Taft Campus Library, 1965, 1971, 1979
Folder 3: Faraday Library, 1963-1969
Folder 4: General Education Library: Information Guides, Reports, 1969-1979
Folder 5: General Education Library: Policies, 1974-1977
Folder 6: General Education Library: Objectives and Goals, 1970-1979
Folder 7: General Education Library: Program Statement, 1973
Folder 8: General Education Library: Annual Reports, 1974-1980
Folder 9: General Education Library: Monthly Reports, 1977-1980
Folder 10: General Education Library: Memos, 1974-1980
Folder 11: General Education Library: Circulation, Policies, 1972-1979
Folder 12: General Education Library: Biography File, 1975-1979, no date
Folder 13: General Education Library: Upward Bound Materials, 1978
Folder 14: General Education Library: Gen. Ed. Course Information, Spring 1979
Folder 15: General Education Library: All-Night Reading Room, May 1975
Folder 16: General Education Library: Photos, 1977-1978
Folder 17: Centennial Committee: Meeting Minutes and Related Correspondence, 1994-1999
Folder 18: Centennial Committee: Founders Memorial Library Bookmark Project, 1996-1997
Folder 19: Centennial Committee: "Northern Illinois University Libraries: A History", Chapter 1, by David A. Hamilton, September 1997
Folder 20: Centennial Committee: Horatio Alger Convention, and Poster Project, 1997-1999
Folder 21: Centennial Committee: "Centennial Moments", Articles for Libnet, 1998-1999

Browse by Series:

[Series I: Administration],
[Series II: Library Staff],
[Series III: Technical Services],
[Addendum 1],
[Addendum 2],

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